Position:  Part Time Operations Assistant

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Job Summary:
We are seeking a highly organized and detail-oriented Operations Assistant to join our team. The ideal candidate will be responsible for coordinating program logistics, managing data entry and organization, calendar management, community management, and partner outreach and relationship management. The Operations Assistant will play a vital role in ensuring the smooth operations of our organization and will contribute to its overall success.

 

Responsibilities:

• Coordinate program logistics, including scheduling meetings, organizing events, and managing resources to ensure smooth operations

• Perform data entry and management tasks, including maintaining databases, updating records, and ensuring data accuracy and integrity

• Manage calendars, schedule appointments, and arrange meetings for team members

• Assist in the management of online communities, including moderating discussions, responding to inquiries, and engaging with members

• Support partner outreach efforts, including identifying potential partners, maintaining contact lists, and coordinating partnership activities

• Establish and maintain strong relationships with partners, stakeholders, and community members

• Assist in the development and implementation of operational procedures to improve efficiency and effectiveness

• Support the team in various administrative tasks, such as drafting documents, preparing presentations, and handling correspondence

 

Requirements:

• Proven experience as an operations assistant, administrative assistant, or in a similar role

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines

• Proficiency in data entry and management, with a high level of attention to detail and accuracy

• Strong computer skills, including proficiency in MS Office, Google Suite, and other relevant software

• Excellent communication skills, both written and verbal, with the ability to interact professionally with team members, partners, and stakeholders

• Ability to work independently and collaboratively as part of a team

• Ability to work remotely

• Strong problem-solving skills and the ability to adapt to changing priorities

• Knowledge of community management best practices is a plus

• High School Diploma or equivalent